How to Manage Your Time + Hack Your Team Mom Life in 3 Easy Steps

Tom Hank's said it best... 

"Life is like a box of chocolates, you never know what you're gonna get!"

Or maybe it was his mama who said it.  Yup, pretty sure it was his mama.

Either way, you may never know what you're gonna get, but you can sure as heck know what you're gonna do with it!

Today's post is about the 3 super easy steps I take to instantly organize my life as a team mom.  

And it all starts with themed days!


SHORT ON TIME? SNAG THE planning printable NOW!

Are you tired of being unorganized?  This printable will have you mangaging your time + organizing your sideline before you know it!


I'm  not talking about wearing crazy socks one day and your favorite color the next (like the kids do at school).  

I'm talking about assigning a specific task to each day.

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Assign specific tasks to each day to maximize efficiency and spare time on the sideline!

Here's a little back story:

I started theme-ing my days in grad school.  

If you're familiar with an online school format you know that everything was 100% distance-learning (away from an actual classroom and face-to-face instruction).  

It was a great school, and awesome program.  I learned a lot!  But it was A LOT of work.  

The program required me to log-in almost everyday to contribute to "class discussion", in addition to:

  • The homework assignment
  • Any sample problems
  • The weekly Case study

And that was all on top of any term, or final projects!  

Needless to say, I needed to organize my work if I was going to be able to stay on top of things in a timely manner.  

So, I started assigning specific tasks to a specific day - "Theme-ing my days".

Even though I was required to log in and "discuss” everyday, I knew I couldn't possibly do everything I was required to do that week in one sitting.  

As a result, I learned to assign tasks to specific days based on their due dates and my weekly schedule.

For example, depending on the class, the homework assignment would be due on Thursday, sample problems - Wednesday, case study - Sunday, etc.  Of course that was on top of my daily duties as a mom.

All in all, it worked incredibly well for me.  

I graduated with my Master's in Business Administration toting a 3.6 GPA and I decided to carry my system over into everyday life thereafter - including my sports life.

Now, let's get into how to implement this organization system into your sports life as a team mom.  

Step ZERO:

Download the Themed Day Printable by clicking the button above.  You'll need it to help you organize your tasks and themes.

Step one: List out your daily tasks

Your daily tasks are your everyday to-do's.  For example:

  • Grocery shopping
  • Snack shopping
  • Homework
  • Administrative tasks:
    • Email, Bills
    • Blog updates
  • Organize gear
  • Planning / Scheduling
  • Chores
  • Meetings
  • Errands + Appointments
  • Laundry

The list can truly go on and on...

Step two: Group your tasks into themes

Here you are going to review your tasks and group them into similar categories. Try to create at least 5 to 6 different categories. 

For example, here are mine:

  • Administrative
  • Organizing + Cleaning
  • Sideline Duties
  • Errands + Appointments
  • Planning / Scheduling
  • Content Development

Step three: Assign a theme to a specific day

(based on due dates and your schedule)

Here's the fun part!  Now that you know what you need to do, use your schedule (and your calendar app) to help guide you to assigning specific themes to certain days.  

Don't be afraid to mix and match, or even double-up (on occasion).  

For example, here are my themed days, assigned in my Themed Day Printable:

Sunday - Organizing + Cleaning + Errands

Sunday starts the new week for me.  It may not be this way for you, but it makes the most sense for me.  So, I do all of my grocery shopping and organizing / cleaning on Sundays to help set my week up for success.

Monday - Administrative

I love Monday's for this reason!  Remember, my background is in administration.   So I love zeroing out my inbox, balancing my checkbook, and carrying out the plans that I scheduled on the Saturday past.

Tuesday - Sideline Duties

I'm sure you'll agree that at times you will need to carry out your sideline duties in more than one day of the week.  But as you start to implement this organization system, watch how efficient you become when your sole focus is on one category.  

Wednesday - Appointments + Errands

My hubby is usually off on Wednesday's so I tend to schedule appointments on this day.  Being that it's also mid-week I can get any additional errands in that may have "popped up" during the 1st half of the week.

Thursday - Content Development

Running this blog is apart of my duties and I've found that if I dedicate one day to specifically creating blog posts, and videos, etc. to help you mamas, it's a lot more productive then switching back and forth and trying to complete something. Thursday is my day to commit to content development.

Friday - Down Time

Don't forget to plan in some down time.  We can't possibly be expected to work every day without so "me" time!

Saturday - Planning / Scheduling

This works for me because my boys have their games/training on most Saturday's.  So I can plan out the new week during half-time or after the game.  Grab your planner and make it happen!

Please keep in mind that you are aiming for progress here, not perfection! So if you don't accomplish something on the day you planned, it's okay!  Don't sweat it.  

Just plan it for the next available day (that's what I do!)

Now I'd love to hear from you.

What are your daily themes? Leave your themed days in the comments below. 

Until next time... Keep hacking those sidelines!